What is BYOM?
BYOM (Bring Your Own Meeting) is a work approach that allows users to initiate meetings using their own laptops via their preferred video conferencing platform. Users can run applications like Zoom, Microsoft Teams, Google Meet, or similar apps on their own computers while also utilizing professional equipment in the meeting room, such as cameras, microphones, speakers, and screens.
This allows everyone to use their familiar meeting platform without being tied to a room system. It provides great convenience, especially for meetings with participants from different companies in a hybrid work environment.
Why was it so difficult to start the meetings?
In many meeting rooms, technical problems begin before the meeting itself. Different connection cables, incompatible adapters, incorrectly chosen cameras or microphones, and incompatibility of the video conferencing platform with the room system can delay the start of the meeting.
This process becomes even more complicated, especially when guest users from different companies want to join the meeting with their own accounts. While the room system is configured for Microsoft Teams, the user may want to use Zoom or Google Meet. As a result, preparation that should take a few minutes can be prolonged due to unnecessary technical processes.
The BYOM approach aims to eliminate precisely this problem.
How does BYOM solve this problem?
In a meeting room supporting BYOM, the user simply connects their laptop to the room system via USB-C or USB connection. The camera, microphone, speakers, and screen are automatically transferred to the computer. The user can then open their preferred video conferencing application and start the meeting within seconds.
A simple usage flow is as follows: Laptop → USB-C Connection → Video Bar / Camera / Microphone → Zoom • Microsoft Teams • Google Meet
Thanks to this structure, users do not have to learn a new interface, and meetings start much more smoothly.
What is the difference between BYOD and BYOM?
BYOD (Bring Your Own Device) and BYOM (Bring Your Own Meeting) concepts are similar, but they focus on different needs.
Bring Your Own Device
Use your own device.
- Refers to using your own device.
- Device-oriented.
- Can be used for presentation sharing.
- Provides access to hardware.
- Centers the user's own computer.
Bring Your Own Meeting
Manage your own meeting.
- Refers to using your own video conferencing experience.
- Meeting experience focused.
- Includes camera, microphone, and speakers in the meeting.
- Allows you to use room equipment with your own application.
- Can work with different platforms such as Zoom, Teams, and Google Meet.
Every BYOM solution actually supports BYOD usage; however, BYOM goes beyond this by leaving the meeting experience entirely to the user.
Why is BYOM becoming increasingly popular?
With the hybrid work model, companies are no longer tied to a single video conferencing platform. One day Microsoft Teams, the next day Zoom, and another day Google Meet can be used in the same meeting room. This diversity increases the need for flexible solutions.
BYOM allows users to benefit from professional equipment in the meeting room without having to change the platform they are used to. It offers great convenience, especially in institutions with frequent guest users and in meeting rooms used jointly by different teams.
With the widespread use of USB-C connectivity and the development of video conferencing hardware, BYOM has begun to become a standard feature of modern meeting rooms.
What are the advantages of BYOM?
BYOM not only makes starting a meeting faster, but it also improves the user experience.
Its main advantages are:
- Shortens meeting preparation time.
- Enables connection with a single cable.
- Can work with different platforms such as Zoom, Microsoft Teams and Google Meet.
- Facilitates guest users joining the meeting.
- Automates camera and microphone selections.
- Enables more efficient use of meeting rooms.
- Allows users to use the interface they are accustomed to.
Where is BYOM used?
BYOM provides an advantage in all environments where different users share the same meeting room.
The most common areas of use are:
- Corporate meeting rooms
- Hybrid workspaces
- Educational institutions
- Universities
- Public institutions
- Conference halls
- Shared offices
- Companies with a high volume of client meetings
What hardware is required for BYOM?
BYOM utilizes professional video conferencing equipment to create a successful experience.
These include:
- Video bar systems
- USB video conferencing cameras
- PTZ cameras
- Microphone systems
- Speakers
- Touchscreen meeting displays
- Wireless presentation systems
- USB-C connectivity solutions
The equipment used may vary depending on the size and needs of the meeting room.
Who would benefit from it?
BYOM is a useful solution for all organizations that regularly hold video conferences.
Especially;
- Corporate companies
- Public institutions
- Educational institutions
- Universities
- Healthcare organizations
- Consulting firms
- Businesses using shared office space
It makes meetings faster, more flexible and more efficient.
FAQs about BYOM
Yes. One of the most important advantages of the BYOM approach is that users can use their preferred video conferencing application. While supported platforms may vary depending on the hardware used, Zoom, Microsoft Teams, and Google Meet are the most common examples.
While some manufacturers require additional drivers, many modern BYOM solutions work with a plug-and-play approach.
In most BYOM solutions, the user only uses the video conferencing application on their own computer. While some manufacturers offer additional management software, generally no extra application is required for basic use.
New generation video bar systems offering USB-C connectivity significantly simplify the setup process.
No. BYOD refers to users using their own devices, while BYOM allows them to conduct the meeting through their own video conferencing applications. BYOM brings the flexibility offered by BYOD to the meeting experience.
Many meeting room solutions today offer both BYOD and BYOM support.
Yes. BYOM can help protect security policies because it allows users to log in with their own corporate accounts. Authorization and access controls continue to be managed through the video conferencing platform used.
Especially in meetings with participants from different companies, BYOM can increase security by reducing the need for shared accounts.
Conclusion
The fact that users in modern meeting rooms don't want to be tied to a single video conferencing platform makes the BYOM approach increasingly important. Being able to use your own laptop and your familiar video conferencing application while taking advantage of the professional camera, microphone, and screen systems in the meeting room saves time and significantly improves the meeting experience.
In today's world, where flexible working models are becoming widespread, BYOM is not just a technology, but a modern working approach that helps organizations conduct faster, more efficient, and more user-friendly meetings.